DigitalNet Inc. Privacy Policy
Effective Date: 01-27-2026 Last updated: 01-27-2026
Purpose. Privacy is important to DigitalNet Inc.
and its affiliated entities (the “Company“, “We“, “Us“, “Our“).
For this reason, We have put in place safeguards and practices for the sound
management of Your Personal Information in accordance with the laws applicable
in Ontario and Canada.
Consent. By using our website digitalnet.ca (the
“Website“) or one of Our Services, You agree that We may collect, use,
disclose, communicate, disclose and retain (” Process ” or “Process“)
Your Personal Information in accordance with the terms described herein. If You
do not agree to abide by and be bound by this Policy, You are not permitted to
visit, access or use Our Website or Services, or to share Your Personal
Information with Us.
Contact information. Any comments, questions and
complaints regarding the Company’s Privacy Policy and practices may be directed
to Our Privacy Officer at the following coordinates:
Name: Kamal Vallipuram
Telephone : 416-587-5555
Email : kamal@digitalnet.ca
Address : 6633 Hwy 7 E Suite 308, Markham,
ON L3P 7P2
Definitions. The following concepts and expressions,
when they appear with a first letter in capital letters in the Policy, have the
meaning ascribed to them below, unless otherwise implicitly or explicitly
stated in the text:
“Company“, “We“, “Us“, “Our“: DigitalNet
Inc. and its affiliated entities.
“Service Provider” means any person who processes
Personal Information on behalf of the Company. These are third-party companies
or individuals employed by the Company to facilitate the Services, provide the
Services on behalf of the Company, perform services related to the Services, or
assist the Company in analyzing the use of the Services.
“Cookie Banner“: pop-up window requesting Your
consent to certain collections of Your Personal Information on the Website.
“Personal Information” means any information about a
natural person that allows him or her to be identified, i.e., that directly or
indirectly reveals something about the identity, characteristics (e.g., skills,
preferences, psychological tendencies, predispositions, mental capacities,
character and behaviour of the person concerned) or the activities of that
person, regardless of the nature of the medium and regardless of the nature of
the material. in which this information is accessible (written, graphic, audio,
visual, computerized or other).
“Privacy Officer“: the person in charge of the
application of this Policy and whose contact information is identified in
section 1b) of this Policy.
“Services“: Services refers to the applications of
the Website, Our social media pages and any programs and services provided to
You therein such as:
- Managed
IT Services; - Cybersecurity;
- Network
support; - IT
consulting; - Computer
support; - IT
support services; - Procurement
management; - Services
web;
“Website“: Our website includes digitalnet.ca.
“Cookie“: Cookies are text files that are installed
on Your computer or mobile device. These cookies may contain information about
Your search history, the web pages You visit and Your web browser.
“Process”, “Processing”: Concept encompassing
any operation that may affect or concern personal information, including:
collection, use, storage, destruction, communication or transmission.
” You “, ” Your
“: Persons benefiting from Our Services, visitors to the Website
and any users using the Company’s Services.
3. Processing of Personal
Information
3.1 Collection of
Personal Information
Various means. We collect Your Personal
Information through Our Website or any other technological means in various
ways, including:
- Automatically. When
You connect to Our Website, the device You use to connect to Us will
provide Us with Personal Information; - Electronic
forms. By completing and providing Us with one of Our electronic
forms; - Emails
communicated. By emails that You communicate to Us using one of the
email addresses available on Our Website; - Cookies.
By cookies including the cookies identified in Our Cookie Policy; - Surveillance
cameras. By the surveillance cameras installed on Our property;
and - By
third parties who collect Your Personal Information for Us.
Profiling, Identification or Location. Our
Website has functions to profile Your activities on Our Website, to identify
You and to locate You. These features are used by third parties identified in
section 3.4.2 through cookies.
3.1.2 Personal
Information Collected
Categories of Information Collected. In the
course of Our business, We may collect and process the various types of
Personal Information including the information listed below:
- Identification
information and contact information, including Your first and
last name, email address, telephone number;
- Technological
information, including login information and other information
about Your activities on the Website, such as Your IP address, the pages
You visited, the time and date of Your visits, Your number of connections,
Your domain name, the address of the referring site (if you are accessing
the Website from another site), the type of browser You use, Your
device’s operating system, and other hardware and software information; - Your consents to
the use of certain cookies on Our Website and to the disclosure or use of
Your Personal Information; - Information
necessary for the provision of Our Services, such as information about
the Services We have rendered to You or are providing to You;
- Information
You choose to provide or provide to Us, for example, when You fill out
an online form, respond to solicitations or surveys, or communicate with
one of Our employees or representatives;
- Geolocation
information .
Restriction of processing to necessary and legitimate
purposes. In each case, such Personal Information is processed in
accordance with the legitimate and necessary purposes listed in Section 3.3
below.
Refuse to consent. Unless otherwise provided by
law or Your contractual obligations, You may refuse or withdraw Your consent to
certain specific uses or disclosures of Your Personal Information:
- failing
to include Your Personal Information in Our electronic or paper forms
where the provision of such forms is indicated as optional; - by
selecting “refuse” in the Cookie Banner; or - by
sending a request to Our Privacy Officer at the contact information
identified in section 1b) of this policy.
3.3 Use of Personal
Information
Purposes of Personal Information. We may use
Your Personal Information for the purposes described below:
- operate,
maintain, supervise, develop, improve and offer the functionalities of Our
Website; - Present
and provide Our Services to you; - protect
Our people and property; - evaluate
a job application; - to
perform Our contractual obligations to You; - manage
invoicing and process payments; - To
process and resolve complaints and dissatisfactions; - developing,
improving and offering new Services; - Send
you messages, updates, security alerts; - for
marketing and business development purposes, if You have previously
consented to the processing of Your Personal Information for such
purposes; - respond
to Your questions and provide You with assistance as needed; - conduct
research, analysis and statistics in connection with Our Company and
Services; - detect
and prevent fraud, errors, spam, abuse, security incidents, and other
harmful activities; or - for
any other purpose imposed or permitted by applicable law.
3.4 Access, Disclosure
and Transfer of Personal Information
Access and communication. We may transfer,
disclose or allow access to Your Personal Information to Our employees and
Service Providers, who need the information to help Us operate Our Website,
perform Our Services, conduct Our business or serve You.
3.4.1 Access to
Personal Information in the Company
Limiting Access to Personal Information. Your
Personal Information is only accessible to Our directors, employees or
representatives who need access to Your Personal Information in order for them
to perform their duties. As such, Your Information may be accessible to:
- Our
Privacy Officer; - Our
IT services (“Information Technology”); - Our
sales services; - Nos
services marketing ; - Our
human ressources (in case of job applications).
3.4.2 Disclosures of
Personal Information
Protective measures when communicating to third
parties. We will only disclose Your Personal Information to Our
Service Providers if they have previously agreed in writing to keep Your
Personal Information confidential in accordance with applicable laws. Without
limitation, Our Service Providers may only use Your Personal Information on a
confidential basis as directed by Us and only for the purposes for which it was
provided.
Our Service Providers. We may use Service
Providers to perform various services on Our behalf, such as IT management and
security, marketing, and data analysis, hosting, and storage. Below we have
defined some of the cases in which such sharing may occur:
- We
use Microsoft services (Outlook and the Microsoft
Office suite) to store Our documents and emails. For more information,
see Microsoft‘s privacy
policy
3.4.3
Communication outside Ontario
Disclosure of Personal Information Outside of Ontario. We
may disclose Your Personal Information outside of Ontario and mandate an entity
located outside Ontario to collect, use or store Your Personal Information on
Our behalf.
3.4.4 Compliance
with legislation, responding to legal requests, preventing harm and protecting
Our rights
Specific Communications of Your Personal Information.
We may disclose Your Personal Information when We believe that such disclosure
is permitted, necessary or appropriate, including:
- to
respond to requests from public and government authorities, including
public and government authorities outside Your country of residence; - to
protect Our business; - to
comply with legal process; - to
protect Our rights, the privacy of Our employees, officers and directors,
Our safety and property; - to
protect Your privacy and rights, or the privacy and rights of third
parties; - to
enable Us to pursue available remedies or limit the damages that We may
sustain; and - where
it is consistent with or required under applicable laws, including laws
outside Your country of residence.- Business
transaction
- Business
Possibility of commercial transactions. We may
share, transfer or communicate, in strict accordance with this Policy and the
provisions of the Act respecting the protection of personal information
in the private sector, CQLR c P-39.1 (the “Private Sector Act“) and
the Act to modernize legislative provisions as regards the protection
of personal information, SQ 2021, c 25 (the “Bill 25 “,
sanctioned on September 22, 2021), Your Personal Information in the event of a
sale, transfer or assignment, in whole or in part, of the Company or Our assets
(for example, as a result of a merger, consolidation, change of control,
reorganization, bankruptcy, liquidation or other business transaction,
including in connection with the negotiation of such transactions). In this
case, We will notify You before Your Personal Information is transferred and is
governed by another privacy policy.
Consents for the Collection, Use or Disclosure of
Personal Information. BY USING OUR WEBSITES, BY SUBMITTING YOUR
PERSONAL INFORMATION BY EMAIL OR USING AN ONLINE FORM, YOU CONSENT TO THIS
PRIVACY POLICY AND TO THE COLLECTION AND PROCESSING OF YOUR PERSONAL
INFORMATION IN ACCORDANCE WITH THE PRIVACY POLICY.
Refusal to Use the Website. If You do not
consent, please discontinue using the Websites. Except where otherwise provided
by law, You may withdraw Your consent at any time upon reasonable notice.
Please note that if You choose to withdraw Your consent to the collection, use
or disclosure of Your Personal Information, certain features of Our Website may
no longer be available to You or We may no longer be able to offer You some of
Our services.
Consent of minors under 14 years of age. We do not
knowingly collect or use Personal Information from anyone under the age of 14.
If You are under the age of 14, You must not provide Your Personal Information
to Us without the consent of Your parent or guardian. If You are a parent or
guardian and You become aware that Your child has provided Us with Personal
Information without consent, please contact Us using the contact information
provided in Section 1b) above to request that We delete that child’s Personal
Information from Our systems.
3.6
Retention of Personal Information
Retention of Personal Information. Subject to
applicable laws, We retain Your Personal Information only for as long as
necessary to fulfill the purposes for which such information was collected,
unless You consent to Your Personal Information being used or processed for
another purpose.
List of rights. As a data subject, You may
exercise the rights set out below by contacting Our Privacy Officer in writing
at the contact information provided in the section 1b) of
Politics. Please note that We may require You to verify Your identity before
responding to any of these requests.
- You
have the right to be informed about the Personal Information We hold about
You, its use, disclosure, retention and destruction, subject to the
exceptions provided by applicable law; - You
have the right to access Your Personal Information, to request a copy of
documents containing Your Personal Information, subject to the exceptions
provided by applicable law, and to obtain, where applicable, additional
details about how We use, disclose, retain and destroy it by communicating
a written request to Our Privacy Officer at the contact information
identified in section 1b) of this Policy; - You
have the right to have the Personal Information We hold about You
rectified, amended and updated if it is incomplete, ambiguous, outdated or
inaccurate by sending a written request to Our Privacy Officer at the
contact details identified in section 1b) of this Policy; - You
have the right to withdraw or modify Your consent to the collection, use
and disclosure of certain of Your Personal Information collected (as
identified in Section 3.1 of this Policy) at any time, subject to
applicable legal and contractual restrictions; - You
have the right to ask Us to stop disseminating Your Personal Information
and to de-index any link to Your name that provides access to such
information if such dissemination contravenes the law or a court order; - You
have the right to request that Your Personal Information be communicated
to You or that it be transferred to another organization in a structured
and commonly used technological format; - The
right to be informed of a privacy incident involving Your Personal
Information that could cause You serious harm. To this end, we keep a
register that lists all confidentiality incidents and assess the damage
they may cause; and - You
have the right to file a complaint with the Commission d’accès à
l’information, subject to the conditions set out in applicable law.
Purposes of Our Security Measures. We have
implemented physical, technological and organizational security measures
designed to adequately protect the confidentiality and security of Your
Personal Information against loss, theft or unauthorized access, breach,
disclosure, copying, disclosure, disclosure, use, modification.
6. Changes to this Privacy Policy
Right to Modify this Policy. We reserve the right to modify
this Policy at any time in accordance with applicable law. If we make any
changes, We will post the revised Privacy Policy and update the updated date in
the footer of the Privacy Policy. We will reasonably notify You of the new
version of Our Policy prior to its effective date. If You do not agree with the
new terms of the Privacy Policy, We invite You to stop using Our Website and
Services. If You continue to use Our Website or Services after the new version
of Our Policy comes into effect, then Your use of Our Website and Services will
be governed by that new version of the Policy.
Laws of Ontario and Canada. The laws of Canada and
the province where you reside, excluding its conflict of law rules, will govern
this Agreement and Your use of the Website. Your use of the Website may also be
subject to other local, provincial, national or international laws.